Clinical Program Coordinator and Data Abstractor

About us: For the past 85 years, Stephens County Hospital has been a trusted name in the community, striving for excellence and delivering professional and compassionate care. Our dedicated staff of approximately 475 employees has a heart for healthcare and realizes how precious the gift of good health can be.

Stephens County Hospital is a 96-bed acute care hospital located in Toccoa, Georgia. We are nestled in the beautiful foothills of Northeast Georgia where our family-oriented community offers many cultural and civic opportunities as well as numerous outdoor activities. 

Stephens County Hospital is a member of the Georgia Hospital Association, American Hospital Association and Georgia Alliance of Community Hospitals. Stephens County Hospital is fully accredited by the Joint Commission, the nation’s premier healthcare monitoring agency.

 

Clinical Program Coordinator and Data Abstractor

Full Time - Monday - Friday - Day Shift with after hours and weekends as needed 

 

The Clinical Program Coordinator and Data Abstractor is responsible for collecting, analyzing, validating, and submitting clinical data elements required for American Heart Association (AHA) Get with the Guidelines (GWTG) Stroke, Coronary Artery Disease, Heart Failure, and Resuscitation programs. This role ensures data accuracy, supports accreditation/designation requirements, identifies performance improvement opportunities, and collaborates with interdisciplinary teams to maintain compliance with AHA, CMS, and hospital quality reporting requirements/standards.

 

Education / Experience:

Required: Graduated from an accredited Registered Nursing Program. Licensed bachelor’s in nursing (BSN)

  • Minimum of 5 years of experience working in a critical care setting, Emergency Department/Neuro/ICU
  • Experience with adult learning and teaching principles.

Preferred: (MSN)

 

Licensure / Certification:

Current Georgia RN license or eNLC licensure

ACLS, BLS, NIHSS

Advanced Stroke Life Support certification (ASLS) – a plus 

 

Duties and Responsibilities:

  • The Clinical Program Coordinator/Data Abstractor’s key responsibility is to collect and submit accurate, complete, and timely data to the specific registry or measure data repository. This task is accomplished through high-quality data compilation, documentation, and data entry of identified procedures performed and/or disease process treatment at Stephens County Hospital into the associated registry/vendor tool platform.
  • Coordinates the stroke/cardiac programs and future trauma program for Stephens County Hospital.
  • Completes monthly Sepsis abstractions in the designated reporting application and informs staff of the compliance outcomes.
  • Reviews patients for inclusion in the specific data measure/registry as identified by the facility.
  • Collects and analyses on-going data regarding program outcomes for all programs.
  • Communicate clearly any data documentation needs to support accurate and high reliable data collection and reporting.
  • Identifies streamlining, documentation, and process improvement opportunities in the data collection process.
  • Responsible for the accurate, complete and timely entry of data into the program’s database.
  • Submits required data to the State and other regulatory agencies as required or requested.
  • Maintains clinical knowledge and skills for the patient populations for stroke, cardiac and trauma as well as any future programs.
  • Facilitates and performs on-going staff education for all levels and departments as needed for both stroke and cardiac designations. This will include trauma at a future date.
  • Identifies opportunities to promote stroke/cardiac awareness through community outreach.
  • Functions as a subject matter expert and resource to the hospital for care of the stroke and cardiac patients and offers abstraction education, measure updates, and documentation clarification to clinical staff.
  • Attends required meetings with state and local stroke programs.
  • Coordinates staff education in collaboration with the unit nurse leaders and clinical educator.
  • Acts as a liaison between other healthcare partners for stroke/cardiac programs.
  • Participates in stroke/cardiac alerts to ensure protocols are followed.
  • Participates in AHA webinars, abstraction training, teleconferences and hospital quality workshops.
  • Generates clinical performance dashboards, compliance reports, and outcome summaries for Quality Department.
  • Partners with the hospital Quality Manager for data abstraction, reporting as requested/required.

 

Knowledge, Skills, and Abilities:

  • Strong analytical and critical thinking abilities.
  • Excellent attention to detail and accuracy.
  • Proficient in Microsoft Excel, reporting tools, and database management.
  • Ability to interpret clinical documentation and diagnostic results.
  • Strong communication skills to collaborate across departments.
  • Familiar with the AHA guidelines, state guidelines for remote stroke, emergency cardiac care and level IV trauma in the future.
  • Leading and participating in performance improvement processes
  • Assists with budget development and capital equipment needs.
  • Development of course curriculum for staff education and understands adult learning principles

Must possess the following:

  • Organizational skills
  • Communication skills
  • Interpersonal skills
  • Customer experience skills
  • Analytical skills
  • Grammar/spelling
  • Read/comprehend written instructions, policies, procedures, etc.
  • Follow verbal instructions
  • Transcription
  • Basic Computer skills
  • Microsoft Office skills utilizing (Excel and PowerPoint)

 

Non-Essential Functions

 

  • Performs other duties as assigned or requested

 

Professional Requirements

 

  • As listed above

 

Physical Requirements and Environmental Conditions:

  • Have near normal hearing – able to hear alarms/telephone/ normal speaking voice/ webinars
  • Have near normal vision – clarity of vision (both near and far) either corrected on non-corrected, ability to distinguish colors
  • Have good manual dexterity and eye-hand-foot coordination
  • Standing – continuously within the shift (67-100%)
  • Walking – continuously within the shift (67-100%)
  • Climbing – occasionally within the shift (1-33%)
  • Bending/stooping – frequently within the shift (34-66%)
  • Twist at the waist – occasionally with the shift (1-33%)
  • Pushing/pulling – frequently within the shift (34-66%)
  • Lift/carry – 20lbs with assistance – occasionally within the shift (1-33%)
  • Reaching above the shoulders – frequently within the shift (34-67%)
  • Lift/carry – 50lbs with assistance – occasionally within the shift (1-33%).

 

Stephens County Hospital is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, sex, age, pregnancy, marital status, national origin, citizenship status, disability, military status, sexual orientation, genetic predisposition, carrier status or any other legally protected status.

 

marie.culver@stephenscountyhospital.com
marie.culver@stephenscountyhospital.com